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Five (5) Key Importance Of Policies And Procedures For A Business

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Five (5) Key Importance Of Policies And Procedures For A Business 

When I review an employer’s workplace practices, I consistently see businesses making avoidable mistakes. Many of my clients have policies in place because they should, without any real consideration for why they are so important. Some also do not have at all. Policies and procedures, induction manuals and employee handbooks however can be very important to businesses.

I was recently asked for the top 5 reasons why employers should have policies and procedures. While not the only reasons why you should have policies, below I have set out 5 important reasons why having policies and procedures in your workplace is a must.

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1. They set expectations.

Policies and procedures allow an employer to commit to writing the company’s values and mission. They also set standards of behaviour, conduct and performance for employees.
As a result, policies and procedures clearly define and set the expectations for employees and provide a source of reference for employees to be able to review and check if they are meeting those expectations.

2. Keep management accountable.

In addition to setting standards for employees, policies and procedures also set standards for managers of a business.
This provides guidance to managers for how they are to conduct themselves and the standards they will be held to, but also provides transparency to the rest of the workforce as they can see the standards expected of their leaders and what they can in turn expect from their managers.

3. Ensure compliance with the law.

Policies and procedures that are regularly reviewed and updated will assist a company in meeting its obligations at law. For instance a clear work health and safety policy will assist an employer in communicating its obligations to provide a safe workplace and how it will meet those obligations imposed on the business at law.

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4. Can help defend against employee claims.

Up to date policies and procedures can assist an employer in defending against legal claims. For instance, in the case of job terminations, demonstrating that an employer has terms of termination policy and a grievance policy, both of which have been referenced by the employer to investigate the allegation of wrongful termination made, can be relied upon to demonstrate the reasonableness of an employer’s actions when responding to such a claim.

5. Let employees know where to turn for help.

Finally, policies and procedures let employees know where they can turn to for help. All policies should have a point of contact for queries relating to that policy so employees know who they can contact with questions. Further, policies and procedures will set out the processes and options available for how any grievance can be addressed in the workplace.

The above is not an exhaustive list but sets out some of the reasons why policies and procedures are important for a business.

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All policies and procedures should be carefully drafted to ensure that they are compliant with any legal obligations, but also on balance do not place onerous obligations on an employer that it may not or cannot comply with. Policies and procedures should also be clear, concise and user friendly.

If you need help or have any questions with putting together policies and procedures for your business, contact Nelvics Business Dialogues on +233240735496 or nelvics12@gmail.com.

Written By: Akua Sefakor 

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Education

Government spent GH¢40.4 billion on education between 2017 and 2020 – President Akufo-Addo

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“EXPENDITURE ON EDUCATION INCREASED BY 95% IN MY TIME” – PRESIDENT AKUFO-ADDO

President of Ghana. Nana Addo Dankwa Akufo-Addo

“So great has this government’s commitment to education been that public expenditure on education has almost doubled from twenty billion, seven hundred million cedis (GH¢20.7 billion) between 2013 and 2016, that is in the Mahama era, to forty billion, four hundred million cedis (GH¢40.4 billion) between 2017 and 2020, that is in the Akufo-Addo era, representing an increase of some ninety five percent (95%).”

These were the words of the President of the Republic of Ghana, Nana Addo Dankwa Akufo-Addo, on Tuesday, 4th January 2022, when he delivered a speech at the 6th Quadrennial National Delegates Conference of the Ghana National Association of Teachers (GNAT), at the Kwame Nkrumah University of Science and Technology, in Kumasi.

Addressing the gathering at the event, President Akufo-Addo noted that GNAT is what it is today because of the work of its past and current membership and leadership, and he assured that, under his administration, the work undertaken by the membership and leadership of the Association will not be in vain.

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The President, thus, used the opportunity to thank all teachers in the country for the work they did, and continue to do, in ensuring that the education of Ghanaian children, throughout the COVID-19 pandemic, has not been truncated.

“Continuous assessment, the Basic Education Certificate Examination (BECE) and the West Africa Senior Secondary Certificate Examination (WASSCE) have all been written by thousands and thousands of students, under your care and guidance, in conditions of safety and orderliness, and without incident. The nation is extremely appreciative of these acts of selflessness and patriotism,” he said

According to President Akufo-Addo, his vision of a modern, competitive, Ghanaian economy, spearheaded by indigenous entrepreneurs, with productive employment for the great majority of its citizens, requires skilled economic actors, and to get there, the nation needs an educated workforce.

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“Through the implementation of the Free Senior High School policy, we are ensuring that value is being added to the intellect of every Ghanaian child. This is our surest way of succeeding in adding value to the Ghanaian economy, thereby helping to create acceptable, well-paying jobs for the young people of our country,” he said.

The President continued, “For us, in Ghana, also to make a success of our nation, we must pay attention to teachers. It is only a group of well trained and motivated teachers that can help deliver the educated and skilled workforce we require to transform our economy and nation”.

Outlining the many initiatives implemented by Government since 2017, he stated that his government has restored, since coming into office five years ago, and continues to pay, teacher trainee allowances, which were abolished by the previous administration.

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“In addition to the yearly average increase in salaries over the last five (5) years, my government is, for the first time in our nation’s history, paying a professional allowance to teachers. We have abolished the three (3) months’ pay policy for teachers, we have cleared the arrears, and promotions due teachers have also been effected,” he said.

He stressed that to prevent undue delays in promotion of qualified teachers, Government will, in 2022, improve on the conduct of the aptitude test instituted by the Ghana Education Service, leveraging on lessons learnt from the one conducted in 2021.

Affordable Housing for Teachers

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“Government is also committed to the development of affordable housing for teachers all across the nation. The current initiative will involve the provision of housing for both mortgage and rental. I am fully aware that one challenge facing teacher ownership of homes beyond finance is their inability to purchase homes where they intend to retire,” he said.

Through a subsidised loan programme, President Akufo-Addo indicated that teachers will be provided an opportunity to own houses in desired locations in various parts of the country, stating that the Ministry of Education is working with the National Service Scheme on this.

In addition, the Ministry of Works and Housing is in discussion with teacher unions to provide more housing opportunities for teachers.

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“Within the next two years, it is proposed that ten thousand (10,000) housing units on affordable terms will be developed for teachers across the country. This, as we all know, is the tip of the iceberg, but it is a good beginning,” he added.

Touching on the vexed issue of laptops for teachers, President Akufo-Addo was glad the supply of laptops was appreciated by teachers, and promised that the other related matters of concern will be addressed.

“Good relations between GNAT and my government are matters of importance to me, and I will do my best to promote such relations,” he added.

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Source: The Presidency

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